Chief Accountant: Phan Kim Yen
Address: 2nd Floor, 95/2 Chua Boc street - Dong Da district - Hanoi
Telephone: 024-38521544 Fax: 024-35632169
Email: tckt@hec.com.vn
1. Organization model:
* Chief accountant concurrently head.
* Deputy heads.
* Experts and staffs
2. Heads of the Division over periods:
Mr. Nguyen Dinh Thoi, Mr. Tang Thien Dang and Mrs. Phan Kim Yen.
3. Functions and duties:
3.1. Function:
The Financial Accountant Division is a management unit with function of assisting the Director General in financial management and accountant organization in the Corporation.
3.2. Duties:
a. Financial management
- The division is responsible for assisting the Director General to properly comply to regime and regulations on management of capital, property, funds; on accountancy, accounting, auditing regime and other regimes stipulated by the state.
- Advising the General Director to use capital and production funds of the Corporation to timely serve production needs ensuring the principle of capital preservation and development.
- Advising the Director General of capital norm for units including: initial capital, capital in norm, capital over norm and interests made for each capital, regulations and conditions of capital utilization for production units.
- Closely combining with Business Division and other units to specify reasonable price, ensure safety contract in production and business. Regularly reviewing and drawing lessons in calculating price of product to give advice to the Director General.
- Assisting the Director General to make the obligation of submission to the state budget conforming to the current regulations.
b. Accountancy
* Settlement and debt accountancy:
- The Division is responsible for regularly monitoring, taking part in acceptance, comparison, collection of debt, tax payment for all economic contracts of the Corporation.
- Issuing forms of statistics, accountancy, inspection, control and guiding the units to account as prescribed. Timely correcting deficiencies, errors during implementation process.
- Being responsible together with the Business Division for computing lump-sum unit price for each project for lump-sum units in the Corporation.
- Being responsible for inspecting before making settlement procedures, submitting the Director General to sign advance payment or settlement for internal contracts of units.
- Gathering and keeping vouchers of each year to submit to competent authorities in case of auditing, inspection conforming to regulations of financial record keeping stipulated by the state.
* Wage, social and medical insurance accountancy:
- Combining with the Personnel Division of the Corporation to set up wage rate plan based on annual revenue.
- Paying monthly wage for employees in administrative sector of the Corporation. Combining with the Business Division, Personnel Division to pay annual wage, bonus for employees in the Corporation based on business results of the Corporation approved by the General Director.
- Quarterly inspecting and paying social and medical insurance expenditure within specified time with the list set by the Personnel Division.
- Monitoring the implementation, payment and accounting of social and medical insurance in the Corporation.
* Cash accountancy: Clearly knowing daily revenue, expenditure and remaining cash.
* Tax accountancy: Adequately calculating tax payment to the state.
* Statistic and fixed assets accountancy:
- Statistic of data of quantity, revenue, wage, etc of the Corporation.
- Making a statement in the prescribed form of the state quarterly, 6 months, annually with approval of the Director General to submit to Board of Directors and competent authorities.
- Periodically monitoring, inspecting, and reporting status of assets, raw materials, materials in store managed by the Division and existing fixed assets of the Corporation. Combining with other management units to recommend purchase, liquidation and preservation of fixed assets.
- Being responsible for procedure of warehouse entry and exit, settlement of vouchers of purchase, sale, liquidation of fixed assets, materials, machines, equipment used for production and business in the Corporation, being responsible for reasonableness, validity and legality of vouchers, bills which need paying before submitting to the Director General for approval.
- Accountants in charge of branches, representative office.
c. Management of materials in Ban store
4. Professional activities:
- For production: Always satisfying promptly financial requirements for production and business of the Corporation.
- Professional seminars, training courses: since the period before changing to joint stock Company up to now, the Division has regularly organized seminars, training courses for total of accountants in the Corporation. Especially in 2007, organizing a training course of accountancy to disseminate accounting guidance for the accountant team in the Corporation to prepare for changing to joint stock company; From 2008 to 2011, regularly organizing seminars and training courses to disseminate and guide new policies for the accountant team of units in the Corporation.
5. Social activities:
- Culture and sport: Frequently taking part in culture and sport activities launched by the Corporation’s Trade Union and won many prizes.
Especially, in 2008: winning the second prize in folk art festival.
In 2010, winning 3rd prize of table tennis competition for single women and many other titles.
6. Awards:
- Of Trade Union: always achieving the title of strong and excellence unit trade union.
- Of the administration: the Division is always ranked as the excellence unit and awarded the certificate of merit by the Government.
